Starting a Law Firm – 7 Tools to Help You Start Your Law Firm

Attorney Ili J. Subhan

Attorney Ili J. Subhan

Recipient of the Best Immigration Lawyer Award 2018

Now that you have selected your CRM and practice management software, you’re going to need to keep track of your expenses and revenue.

Accounting software tracks personal and business revenue and expenses. You can also tarck mileage with some software if you are using the standard mileage deduction, instead of the actual expenses deduction.

One of the first things you want to do, is to write down all your expenses. For example, list the costs of your computer, phone, office lease, supplies, software, and other expenses. Add up ow much your expenses are projected to be per month. Then divide that number by 30. This will give you the amount of revenue that you need to generate per day to break even.

I use Quickbooks cloud accounting software and it sync with my business bank account and my American Express credit card.

Lastly, you can import your Quickbooks accounting information into Turbotax, which is very helpful when filing your taxes at the end of the year.

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Starting a Law Firm - 10 Tools to Help You Run Your Firm

Today you are going to learn about 10 tools that your need when starting a law firm. I use these tools when I started my law firm and I still swear by them today. Are you ready to start your law firm and boost your productivity and efficiency by 10x? If yes, let’s get started.

Starting a Law Firm -
Overview of technology to get started

When starting a law firm, your going to need technology to help you start, manage, and grow your firm.

There are 7 key technologies you should consider when starting a law firm:

(1) client intake software,

(2) practice management software,

(3) accounting software,

(4) communication software,

(5) e-faxing software,

(6) project management software, and

(7) email.

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Client Intake or Customer Relationship Management (CRM) Software

Now, the first type of software you should start looking to put into your technology stack when staring your law firm is called CRM or client intake software.

CRM or client intake software focuses on the onboarding process for acquiring the client, including, client intake, client acquisition, and relationship management.

One of the best client intake or CRM software’s for attorneys is Clio Grow. 

I use Clio along with a 150K+ other attorneys. It offers an integrated CRM and practice management solution.

Signup for a 7 day free trial of Clio.

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Practice Management Sofware Needed When Starting a Law Firm

Now that you have selected a CRM or client intake software, you’ll need to select a practice management software. These two types of software are essential when starting a law firm.

Practice management software differs from CRM software in that it focuses on helping you to take care of everything after you have onboarded or acquired the client including, storing and sharing documents, calendaring, assigning tasks, billing and invoicing, etc.

Some CRMs and practice management software integrates together so you can avoid mutiple entries and improve your overall efficiency and productivity.

 Like I said above, I really enjoy using Clio. Clio offers a practice management solution called Clio Manage and a CRM solution called Clio Grow. If you bundle them together, you get what’s called Clio Suite.

Signup for a 7 day free trial of Clio.

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Accounting Software Needed When Starting a Law Firm

Now that you have selected your CRM and practice management software, you’re going to need to keep track of your expenses and revenue.

Accounting software tracks personal and business revenue and expenses. You can also tarck mileage with some software if you are using the standard mileage deduction, instead of the actual expenses deduction.

One of the first things you want to do, is to write down all your expenses. For example, list the costs of your computer, phone, office lease, supplies, software, and other expenses. Add up ow much your expenses are projected to be per month. Then divide that number by 30. This will give you the amount of revenue that you need to generate per day to break even.

I use Quickbooks cloud accounting software and it sync with my business bank account and my American Express credit card.

Lastly, you can import your Quickbooks accounting information into Turbotax, which is very helpful when filing your taxes at the end of the year.

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Communication Software

Now you’ll want to communicate with your clients, so you should look for effective communication software.

What do I mean?

Well, you may not always want to use the phone or email as a method of communication.

I have found that there is more effective alternatives when running a law firm.

For example, you can use Slack for client communication. Slack allows you to create a private channel for each case. You then invite your client to the private channel. You can share communications, files, and even call from within Slack.

Instead of email, where you have to perform searches for multiple emails, Slack keeps the entire thread in one easy to find and read channel.

I love it and my clients do too.

I definitely recommend taking a look at Slack for client communication.

E-faxing Software

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Gone are the days of having to send a paper fax, you can now use a e-faxing software to send a fax via your email and then receive faxes in the cloud.

E-faxing helps lower overhead costs because no fax machine or paper is needed. Also, e-faxes are convenient and everything can be stored and retrieved from the cloud. 

Overall, efaxing helps improve your firm’s efficiency and reduces overhead, which increases your bottom line.

Some great efaxing options are: RingCentral, Efax.com, and Hellofax.

 

Project Management Software

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One of the last types of software that you’ll want when starting your law firm is project management software.

Project management software helps you with planning, organizing, and implementing, all your tasks for a matter.

For example, let’s say you have 3 steps to preparing a client’s will. The first step is client intake, the second step is reviewing client documents, and the third step is drafting the document.

Now that you have outlined your steps, you can then create a task list for each step. For each task, you can assign someone to do it or you can add a checklist, etc. 

Basically, you are creating a repeatable process or system by using a project management software.

I use Trello for my firm.

Signup for your free trial of Trello.

Business Email Needed When Starting a Law Firm

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Finally, when starting your law firm, you’ll need to purchase a business email.

First impressions and branding are important. 

That’s why you do not want to use something like smithlawoffice@gmail.com or yahoo.com. 

You want to have a professional email to match your law firm’s branding.

I recommend Google Business Suite.

Hope you found this information to be helpful. 

If so, please like us on Facebook, like, comment, and share this article.

And, if you are looking to go solo, take a look at our course.whe

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